2024 MHHA Annual Conference Exhibitor/Sponsorship Opportunity

Wednesday, May 8, 2024 at 7:30am to Thursday, May 9, 2024 at 3:00pm Annual Conference

Why should you attend?
Up to 250 home care agency decision-makers are expected to attend. The Michigan HomeCare & Hospice Association’s (MHHA) Annual Conference attracts a wide variety of home health, hospice, palliative care, private duty, HME/Infusion, administrators, financial officers, billers, owners and clinicians from private, public and not-for-profit home care environments.

Description

Benefits

Excellent networking opportunities through:

• Non-conflicting exhibition hours;
• Conference Grand Opening Reception;
• Exhibitor/participant game (to get attendees to booth)
• Exhibitors joining attendees for lunch on Wednesday &     Thursday;
• Booth staff from member exhibiting companies have   access to educational programming;
• Recognition in the conference program book;
• Mailing list of attendees 2 weeks prior;
• Exhibitor Raffle  - donate items to be raffled at Thursday Awards Luncheon;
• Participation at the MHHA  Board of Directors welcoming reception Tuesday Evening.

 

 

Booth Pricing

Early Bird Rate (postmarked on or before 2/9/24)

$620.00  member (8 X 10)

$1005 nonmember (8 X10)

 

Standard Rate (postmarked after 2/9/24)

$720.00 member (8 X 10)

$1185.00 nonmember (8 X 10)

 

Please call for information on multi-booth discounts

 

 

Payment and Cancellation Policy

Payment must accompany each application.  Space will not be held until payment is received.  Checks should be made payable to “MHHA.”  Notification of withdrawal must be made in writing and received on or before Friday, March 8, 2024, for a refund of 50% of exhibit fees.  No refunds will be made after March  8, 2024.

 

Eligibility

 

Exhibitor Information

Included in registration:

• 8’ X 10’  draped, carpeted booth;
• 2’ X 6’ skirted table, 2 chairs, wastebasket;
• Company identification sign at booth;
• Tickets for Wednesday & Thursday’s Luncheon;
• Two representatives per booth.  Additional representatives  can attend at $130.00 each;
• Entrance to educational program for member exhibitors (booth staff only); and,
• A copy of the 2023 Annual Conference attendee list upon request.

 

 

Electrical/Phone Lines

Electrical is available for a cost of $25.00 (208 V) per day ( $50 for the two days) $15.00 (110 V) per day ( $30.00 for two days). Please indicate on the Exhibit Registration form that electrical is needed and forward the payment to the MHHA office, not Radisson of Kalamazoo.  Additional charges will apply if services are not requested before the conference date.  If additional services are required (phone, internet etc.), those are also on the enclosed form. 

 

 

Subletting/Sharing of Space

The subletting or sharing of space is not permitted unless it is between divisions of the same company.  Written requests for such arrangement must be approved by the Michigan HomeCare & Hospice Association.

 

Overnight Room Reservations:

Make your overnight reservations at  https://www.choicehotels.com/reservations/groups/G9625388   Book your guest room reservation on-line today  with your arrival and departure dates.  Rates do not include 6% state tax, 5% city tax, or parking.  If having any issues, please call  269/343-3333 during normal business hours.  Room block cut off date is April 16, 2024.  After that date,  the $159 room rates are not guaranteed.

 

Limitation of Liability

The Exhibit Hall will be secured by the Radisson in Kalamazoo when it is not open, but such service is not a guarantee against loss, damage, or injury of any kind.   The exhibiting organization will be responsible for insuring its own property to its full value.  Storage of exhibit materials will not be permitted behind booth draping.  Michigan HomeCare & Hospice Association (MHHA), its service contractors, the management of the Radisson of Kalamazoo or any of the officers, staff members or directors of any of the aforesaid parties will not be responsible for any loss, damage, or injury whatsoever or however arising, which may occur to an exhibitor, his/her representative, or to their property or wares, arising from any cause whatsoever prior, during, or subsequent to the period of this exhibit.  Each exhibitor, by signing an application to exhibit, expressly understands the Michigan HomeCare & Hospice Association and the Radisson of Kalamazoo are released from any and all claims for any such loss, damage, or injury.  In the event of the failure or inability to fulfill this contract due to war, governmental action or order, act of God, fire, strikes, labor disputes, or any other causes beyond the control of MHHA , the agreement shall be immediately terminated, and in such event the exhibitor shall and does hereby waive any claim to damages or any other recovery.

 

Raffle

The Michigan HomeCare & Hospice Association will sponsor a raffle during the lunch on the afternoon of Thursday, May 9th.  Vendors are encouraged to provide items for the raffle.  Raffles must be open to everyone attending the 2024 Conference (can not include alcohol). Exhibit representatives should bring their raffle prize to the MHHA registration desk before 12:15 p.m. on Thursday, May 9, 2024.   Please see your exhibitor kit and onsite registration packet for additional information.  Completed game cards will be used for ALL raffle drawings.

 

Music

The use of live or recorded music is not permitted in the exhibit hall.

 

Additional Exposure:

Receive added exposure for non-member vendors by purchasing a link on the MHHA webpage for an additional fee of $150.00. MHHA will provide a direct link to your organization’s webpage.  MHHA Members receive this link complimentary or purchase of a sponsorship (see sponsor page further in prospectus.

 

Booth Staffing

All representatives of exhibiting organizations must check in at the exhibit hall registration desk before setting up their exhibits.  Exhibit booths must be staffed during all exhibit hours by authorized employees of the exhibiting company who are able to explain or demonstrate the products or services on display.  Each representative of an exhibiting company must wear an official conference name badge at all times while in the exhibit area.  Orders may be taken, but direct selling is prohibited.  Exhibitors may not tear down or move materials during open exhibit hours.  Exhibits must be removed by 3:30 p.m. on Thursday, May 9, 2024.  It is expected that violators of this contract will respond to request for correction.  Dismissal from the exhibit hall may result from violation of this contract as determined solely by MHHA or by the rules and regulations of the Radisson of Kalamazoo.  In the event of such eviction, MHHA is not liable for any refunds of exhibition expenses.

 

 

Safety Regulations

Exhibits must be completely contained within the booth, items extending into the aisle will be moved or removed by the show management.  Exhibits must abide by all laws, ordinances, and regulations pertaining to health, fire prevention, and public safety affecting participation in the exhibit hall. 

 

 

Contract

These official rules and regulations together with the Exhibit Application and Contract and the confirmation of assignment constitute the entire agreement for the right to use the space allotted.  No verbal understanding will be recognized by MHHA.

 

 

Additional Resources

Event Registration